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Office 365 Backup solution is one of a great way to keep away from severe loss. There are various solutions to move Office 365 mailbox in Outlook PST. Here, I am going to explain all three methods helpful for Office 365 PST export process.

Method 1: How to migrate Office 365 to Outlook PST with Outlook?

Here is the step that you need to follow to transfer Exchange Online data into Outlook PST file format. It is one of the simplest ways to implement the Office 365 to PST backup solution.

  • Firstly, you need to configure Office 365 mailbox in MS Outlook.
  • Now, from the File menu of MS Outlook, go to Open & Export option and then Import/Export.
  • Choose an action to perform, here, you need to select export to a file option and click on Next.
  • Select Personal folder File (.pst)–> Next.
  • Check on Include sub-folders option–> Next.
  • Choose the destination location where you want to save the backup.
  • Lastly, click on the Finish. You can also put your password if you want.

Method 2: How to transfer Office 365 to PST using the eDiscovery Tool?

Step 1: After login into the cloud platform of Office 365 Exchange Online, go to the Admin Centre, and then Security and Compliance option.

Step 2: Under Permission, hit on choose eDiscovery Manager Option. A new screen will appear. In the eDiscovery Administrator option and click on Edit

Step 3: A new window will appear where you need to select eDiscovery Administrator–> Add. Choose member(s) whose mailbox you want to export and again hit on +Addà Doneà Save.

Step 4: In Security and Compliance page, go to eDiscovery option–> eDiscovery–> Create a case. Define the name and description of the case and save it.

Step 5: Now, open the created case in the eDiscovery page.

Step 6: Under the search option, hit on the option new search. Then click on modify. Enable the exchange mail option. Hit on Save again click on Save & run. Give the name to save the file and clicks save.

Step 7: After the file gets a load, go to the more option–> Export report.

Step 8: Select the output and click on Generate Report. Your file will get visible on the export page. Double click that file. A window will open. Click on copy to clipboard and then on download result. Install the downloaded tool and open it.

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Step 9: Put the copied link to the tool and browse the location where you want to save the data in your device. In addition, click on the start.

The conversion process takes place and makes the backup to the desired location.

Method 3: How to do Office 365 PST export using a tool?

The manual process is good to use but there are some disadvantages to the manual process. Using the manual technique, you may not get an accurate solution, it takes a lot of time, and there are the chances of losing your precious data.

There are some more reasons also that tend people to choose software over the manual process to export Office 365 to PST. Below I am discussing few points that let you understand the importance of using the application.

Key Features of Office 365 PST Backup Software

Here is the little information about the software that makes it very significant to use.

  1. Backup Multiple Office 365 mailboxes
  2. Highly secure and independent
  3. It does not harm the data originality
  4. Selective Office 365 migration
  5. Export 2-factor enabled mailbox
  6. Backup Impersonate user mailbox
  • Backup Multiple Office 365 mailboxes

Whether it is an individual or bulk movement of Office 365 mailbox the software is capable to serve both kinds of migration effortlessly and swiftly. During batch data conversion, also it offers a smooth way of exporting Exchange Online to PST format that you never face any kind of issue.

  • Highly secure and independent

This Office 365 Export PST tool performs entirely the operation of backing up Exchange Online accounts data without the use of any other sources. During the process, it takes care of each Office 365 data and prevents them from data corruption or any kind of data deletion.

  • It does not harm the data originality

 During the entire process, it does not damage the data and after the conversion process also it keeps the data in the same format maintaining its folder and sub-folder.

  • Selective Office 365 migration

It means if you do not want to move the entire data you can select the mailbox that you want to migrate and then export it to PST. Even you can also choose different data files to migrate from Office 365.

  • Export 2-factor enabled mailbox

Through this application, the user can create the backup of Office 365 mailboxes with the 2-factor authentication system.

  • Backup Impersonate user mailbox

Allows exporting of Exchange Online Impersonate user mailbox to PST by Office 365 Administrator.

Final Verdict: In this blog, I discussed both manual and professional solution to export Office 365 mailbox to PST. Now, you can easily understand which method you should choose to migrate exchange online to PST.

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Sarah Anna

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